News & Events

Job Posting: Database and Administrative Assistant - October 9.2015

The Archives Society of Alberta (ASA) is seeking a Database and Administrative Assistant to perform general administrative duties, manage the provincial database (, oversee website content ( and communicate with ASA members. The position is part-time, permanent (25 hours per week) and the location is in Edmonton, Alberta. The Database and Administrative Assistant reports directly to the Executive Director/Archives Advisor.

Job duties:

50% Database Administration

Managing the ASA database, Alberta On Record, by ensuring contributed descriptions are RAD compliant, publishing these descriptions and working with software developers to ensure the database meets ASA needs;
Answering questions of members and assisting members to use Alberta On Record;
Database training and travel are required on occasion;
Providing statistics on website and database use

50% Administration

Managing ASA’s website by updating content and ensuring the website functions properly;
Managing and adding content to ASA’s social media sites;
Communicating with members regarding ASA events and news;
Producing the ASA newsletter by seeking article contributions and creating newsletter layout;
Maintaining a membership database;
Assisting and supporting the Executive Director with general administrative work including workshop, meeting and event preparation;
Maintaining the ASA filing system
Assisting with ASA mailing


Understanding of the Canadian archival system and  AtoM, or an equivalent provincial /territorial database;
Experience in managing databases, websites and working with software developers;
Ability to use Microsoft Office, Access and Adobe Creative applications including Photoshop and InDesign;
Excellent communication, organizational and people skills;
Strong knowledge of Rules for Archival Description or a similar archival standard;
Ability to pay attention to detail;
Not-for-profit work experience is an asset;
Experience working in an archival setting is an asset

Duration: Part-time, permanent for 25 hours per week

Location: Edmonton, AB

Salary: $20/hour

How to Apply: E-mail Rene Georgopalis, Executive Director/Archives Advisor at by October 25, 2015.