Grants – Archival Projects

Access to Holdings Program

The Access to Holdings Program provides ASA institutional members with funding for projects which increase access to or provide awareness of archives. The maximum funding per project is $7,500. There is one round of applications per year. 

For the 2019-2020 year, the deadline for applications is:
FEBRUARY 28, 2019

Please note that the priorities for the upcoming year include projects to make unprocessed records available as well as projects to help institutions with digital records initiatives. The ASA reviews each application using predetermined scoring criteria as outlined on the Score Sheet (revised December 2018), and awards funding to those applications receiving the highest scores. As funding in this program is limited, the ASA is not able to support all applications for funding.

View the ASA's Grants Policy (PDF).

Application 

Please note that you must use a form for the appropriate year in order to qualify for the grant. For Access to Holdings applications and information, please select the links below:

Access to Holdings Grants: Terms, Conditions and Program Criteria

Application Form

Application Form Budget, Section E

The process for submitting Access to Holdings applications is electronic. Please complete the application form in the electronic format provided and send the completed application by email to Rene Georgopalis at reneg@archivesalberta.org

If for some reason your institution has to submit a paper copy, please send seven copies to the ASA office at:
c/o Rene Georgopalis, Executive Director/Archives Advisor
407-10408 124 St NW
Edmonton, AB, T5N 1R5

Resources

Sample of Access to Holding application (PDF)

Grant writing tips (PDF)

Time guidelines for arrangement and description projects (PDF)

Time guideline for fonds redescription projects (PDF)

SCAA Time Guidelines

Grant Reporting 2018-2019

For those institutions that have completed their Access to Holdings Project, please fill out the Access to Holdings Program Report Form and submit it to the Executive Director/Archives Advisor. Note that the deadline for grants reporting is April 30, 2019. Please note that the ASA prefers to receive the grant reports via mail.

Federal Grant Programs

As a provincial archival association, the ASA and its institutional members are members of the Canadian Council of Archives (CCA). 

For the latest information about CCA and its grant programs, visit the Financial Assistance Programs section of its website.

 

If you have any questions regarding grants, please contact the ASA's Executive Director/Archives Advisor at reneg@archivesalberta.org.

General Information on Grants for Archival Projects

The Archives Society of Alberta offers financial assistance programs to support the professional development of the province’s archival community, and to preserve and make available for research archival records held by institutional members of the ASA.

It should be noted that the ASA does not offer “start up” grants to establish new archival programs or institutions. If you are considering the establishment of a new archival program, please contact the Archives Advisor.

With the exception of the funding provided through the Education and Travel Grant Program, the ASA Grants Committee adjudicates all applications for project funding. Providing a peer-reviewed adjudication process, the Committee is composed of the Institutional Member-at-Large, one additional member of the Board of Directors, and four at-large members elected to staggered two-year terms at each ASA annual general meeting.