Grants – Archival Projects

Access to Holdings Program

The Access to Holdings Program provides ASA institutional members with funding for projects to make archival records available to the public. The maximum funding per project is $7,500. There is one round of applications per year. Forms become available in November.

For the 2018-2019 year, the deadline for applications is:
FEBRUARY 1, 2018

Please note that the priorities for the upcoming year include projects to make unprocessed records available as well as projects to help institutions with digital records initiatives. The ASA reviews each application using predetermined scoring criteria as outlined on the Score Sheet (revised January 2017), and awards funding to those applications receiving the highest scores. As funding in this program is limited, the ASA is not able to support all applications for funding.

View the ASA's Grants Policy (PDF).


Please note that you must use a form for the appropriate year in order to qualify for the grant. For Access to Holdings applications and information, please select the links below:

Access to Holdings Grants: Terms, Conditions and Program Criteria

Application form for Priority 7.1: Projects to arrange and describe unprocessed records

Application form for Priority 7.2: Projects to support institutional initiatives for managing digital records

The process for submitting Access to Holdings applications is electronic. Please complete the application form in the electronic format provided and send the completed application by email to the Archives Advisor ( 

If for some reason your institution has to submit a paper copy, please send six copies to the ASA office at:
c/o Rene Georgopalis, Archives Advisor
407-10408 124 St NW
Edmonton, AB, T5N 1R5


Sample of Access to Holding application (PDF)

Grant writing tips (PDF)

Time guidelines for arrangement and description projects (PDF)

Time guideline for fonds redescription projects (PDF)

Grant Reporting 2017-2018

For those institutions that have completed their Access to Holdings Project, please fill out the Access to Holdings Program Report Form and submit it to the Archives Advisor. Note that the deadline for grants reporting is April 30, 2018. Please note that the ASA prefers to receive the grant reports via mail.

Federal Grant Programs

As a provincial archival association, the ASA and its institutional members are members of the Canadian Council of Archives (CCA). 

For the latest information about CCA and its grant programs, visit the Financial Assistance Programs section of its website.

A new federal grant program, Documentary Heritage Communities Program (DHCP) was announced on June 12, 2015. Please visit the government website for more details. 


If you have any questions regarding grants, please contact the ASA's Executive Director/Archives Advisor at

General Information on Grants for Archival Projects

The Archives Society of Alberta offers financial assistance programs to support the professional development of the province’s archival community, and to preserve and make available for research archival records held by institutional members of the ASA.

It should be noted that the ASA does not offer “start up” grants to establish new archival programs or institutions. If you are considering the establishment of a new archival program, please contact the Archives Advisor.

With the exception of the funding provided through the Education and Travel Grant Program, the ASA Grants Committee adjudicates all applications for project funding. Providing a peer-reviewed adjudication process, the Committee is composed of the Institutional Member-at-Large, two additional members of the Board of Directors, and two “at-large” members elected to staggered two-year terms at each ASA annual general meeting.