Grants – Archival Projects

Access to Holdings Program

The Access to Holdings Program provides ASA institutional members with funding for projects to select, arrange, and describe archival records held by that institution. The maximum funding per project is $7,500. There is one round of applications per year. Forms become available in the fall.

For the 2016-2017 year, the deadline for applications is February 5, 2016 at 4pm. Please note that the priority for the upcoming year is to make accessible records that have been unprocessed at your archives for at least one year. The ASA reviews each application using predetermined scoring criteria as outlined on the Score Sheet (revised December 2014), and awards funding to those applications receiving the highest scores. As funding in this program is limited, the ASA is not able to support all applications for funding.

Information on the eligibility of the grant is included in the application form below. Please note that you must use a form for the appropriate year in order to qualify for the grant. If you have any questions regarding the grant application process, please contact our Archives Advisor.

Click below for the 2016/2017 Access to Holdings Application Form here (PDF).

For an example of a completed Access to Holdings form, click here (PDF)

Federal Grant Programs

As a provincial archival association, the ASA and its institutional members are members of the Canadian Council of Archives (CCA). 

For the latest information about CCA and its grant programs, visit the Financial Assistance Programs section of its website.

A new federal grant program, Documentary Heritage Communities Program was announced on June 12, 2015. Please visit the government website for more details. 


If you have any questions regarding grants, please contact the ASA Acting Executive Director/Archives Advisor at

General Information on Grants for Archival Projects

The Archives Society of Alberta offers financial assistance programs to support the professional development of the province’s archival community, and to preserve and make available for research archival records held by institutional members of the ASA.

It should be noted that the ASA does not offer “start up” grants to establish new archival programs or institutions. If you are considering the establishment of a new archival program, please contact the Archives Advisor.

With the exception of the funding provided through the Education and Travel Grant Program, the ASA Grants Committee adjudicates all applications for project funding. Providing a peer-reviewed adjudication process, the Committee is composed of the Institutional Member-at-Large, two additional members of the Board of Directors, and two “at-large” members elected to staggered two-year terms at each ASA annual general meeting.

Click here for advice on writing successful grants.

Click here for suggested time guidelines for arrangement and description projects (PDF), and here for time guidelines on fonds redescription projects (PDF)

The process for submitting Access to Holdings applications is now electronic. Please complete the application form in the electronic format provided and send the completed application by email to the Archives Advisor.

If for some reason your institution has to submit a paper copy, please send six copies to the ASA office at:

c/o Meribeth Plenert, Archives Advisor

407-10408 124 St NW

Edmonton, AB, T5N 1R5